7:25 AM - Warm Ups Begin (see below schedule for the warm up times and lanes for each team)

8:00 AM - Officials Meeting

8:00 AM - Coaches Scratch Meeting

8:10 AM - Timers Meeting

8:25 AM - National Anthem

8:30 AM - First Event 

IMPORTANT TIMES FOR BOYS SESSION

• 7:55 AM - HCCC Warm Ups Begin in Lanes 1,2 
• 8:00 AM - Officials Meeting
• 8:00 AM - Coaches Scratch Meeting
• 8:10 AM - Timers Meeting
• 8:25 AM - National Anthem

• 8:30 AM - First Event

Each team should provide the following volunteers:

• Experienced Timers Only: 2 or 3 timers per team per session (2 for smaller clubs and 3 for larger clubs). We need a total of 24 timers for 8 lanes. The Chief Timer of the Girls Session is Rod Bradshaw from CCF. The Chief Timer of the Boys Session is Wayne Wilkinson from Westwood. Please bring your own watches.

• Clerk of Course (“COC”): Kelly Wahl from CCF will be Head Clerk of Course. 1 per team in either the morning or afternoon session PLUS your own runner to ensure your swimmers arrive in COC from your team area in a timely manner. In addition, your team is responsible for ensuring that your swimmers report to COC on time for each event. The COC volunteers will not have time to track down children so please plan accordingly. CCF will set up a Clerk of Course schedule based on the responses received and advise of the final schedule.

• Runners: 1 per team per session.

• Miscellaneous: 1 per team per session.

• T-Shirt Distribution: 1 per team per session.

• Computer Table Worker: Jennifer Mercer from Evergreen will be the Head Computer Operator. Please submit 1 per team in either the morning or afternoon session. CCF will set up a table schedule based on the responses received and advise of the final schedule.

• Officials: Steve Job, DCCL Chief of Officials, will create the Officials schedule. We will need 1-2 Stroke & Turn Officials per team per session. If you have a deck ref available for either or both sessions, please let us know that too. As a reminder, a person is only eligible to act as an official at All Stars if said person has been in that official role for 2 full meets previously. Please remind officials to wear a white shirt and dark blue bottoms. Steve Job will set up an Officials schedule based on the responses received and advise of the final schedule.

Additionally, we are looking for the following volunteers:

• Announcer - Please let us know if you have someone interested in this role for each session.

• National Anthem Singer(s) - Please let us know if you have someone interested in singing for the BOYS AM session.

LOGISTICS

• Each team will have a designated team area. Our shade is limited to two pavilions, so we encourage you to bring additional tents to set up on the deck to provide more shade for your swimmers. Signs will be posted to designate each team area.

• We will rope off the reserved area for Officials and Runners and provide as much seating as possible for parents outside the roped area. Parents may also bring folding sports chairs.

• Swimmers should move around the pool in a circular motion along the back fence, not along the pool edge. We will have signs to assist.

FOOD & BEVERAGE

• We will provide drinks for officials and volunteers in our hospitality area inside the baby pool area.

• We will be selling breakfast and lunch to participants and spectators. You may pay with your member number or credit card.

We will try our first ever Virtual Meet.  Please plan to be at Hidden Creek by 8:15AM

Mount Vernon Country Club will host this meet because the fairway deck will be undergoing repairs

LOCATION: 5111 Old Mill Rd, Alexandria, VA 22309

Please be ready to enter the pool at 8:05.  For any interested, we will 

The HCCC team area is in the grassy area near the baby pool. There is some shade, however, it wouldn't hurt to bring a tent. The club gate will be open. Please park in the parking lot inside of the gate, and not in front of the club. 

The Mount Vernon Yacht Club (not the Country Club) is located at:   4817 Tarpon Ln, Alexandria, VA 22309

HCCC Swimmers should be on deck by 8:15AM

8:00 - 8:25 am -- MVYC Warm-Ups 

8:25 - 8:50 am -- HCCC Warm-Ups 

8:40 am -- Officials & Timers Meeting (near the baby pool) 

8:55 am -- 8 & Under to Clerk of Course 

9:00 am -- National Anthem & Start of Meet 

HCCC Volunteers Fill what you can - we will make it work. 

9 Timers 

2 Stroke & Turn Officials 

1 Clerk of Course 

1 Computer Operator 

Concessions Concessions will available around 8 am. Cash and card will be accepted. Entries Please reply all with your entries no later than noon on Thursday. Labels and the meet program will be ready on Friday. We are flexible, let us know if you need additional time. We are looking forward to seeing you and to a great meet!